I bet, you have wondered at least once, how many hours your team has wasted in meetings, but did not have the will or the time to really count. Spoiler: it’s probably a big number.
Don’t get me wrong, meetings are very useful, in the right context, like planning sessions or idea pitching, but status updates, for example, are a complete waste of time, if you have the right tools in place.
The typical status update has a bunch of people tied for 30 to 60 minutes taking turn at telling the project manager where they are at… and this is replicated for every project they are involved.
There are 2 main issues with that approach:
As a Project Manager, if I could get rid of meetings, I would in a heartbeat, but I’d need something that allows me to stay up-to-date.
I need to know the task assigned are progressing, I need to know if issues are arising, and I need to be able to predict the outcome well before its due date and on top of that I have to wrap everything around the project mandate where sponsors may have multiple priorities around timeline, budget and scope… and I have to do it for all the projects I am managing.
For me, to be able to get the info I need, without asking each team member, I would need:
There are plenty of Project Management tools out there that can partially satisfy that list, but very few that can check all the boxes.
For a Project manager, the ultimate goal of a status meeting is to be able to produce a status report for the sponsors and this task should not be a complicated feat, but it always is.
If a Project manager could use a tool that satisfies everything in that list, the number of meeting would be reduce dramatically, simply because the information required are readily available, assuming, the team members are diligent in sharing their updates.
A big Completix’s advantage is its usability. It has been designed to simplify and enhance the collaboration between the team members and the Project manager, yet retaining the capabilities that a Project manager needs to be able to operate in an Enterprise environment including the ability to produce a status report in a minute.
Completix has a truly innovative approach to traditional project management that will make your life so much better by using it.
Contact us, and we will be more than happy to show you how your meetings can be reduced to the bare minimum.
